In Excel: select the whole rows by their row numbers, right-click the selection and choose Delete — the rows below shift up to close the gap; the keyboard shortcut is Ctrl+Minus.
Click a row number and drag (or Ctrl-click each header) to select the whole rows you want to delete.
Right-click anywhere in the highlighted rows and choose Delete, or use Home ▸ Delete ▸ Delete Sheet Rows.
The rows are removed and everything below shifts up to close the gap.
For speed, select the row(s) and press Ctrl+Minus instead of right-clicking.
What this does
Deleting rows removes the selected rows entirely — their data is gone and everything below moves up to fill the space, so there is no empty gap left behind. You select whole rows by their row-number headers, then right-click ▸ Delete or use Home ▸ Delete ▸ Delete Sheet Rows. Ctrl+Minus does the same from the keyboard. To delete several rows that are not next to each other, hold Ctrl and click each row number first, then delete them all in one step. Because the rows physically disappear, any formula that pointed at a deleted row breaks with #REF!, so check totals that referenced the removed range. Keep the inputs visible and clearly labelled and the whole thing stays auditable — anyone who opens the file later, including you, can see at a glance exactly what feeds the result and change one assumption without hunting through the formula. The difference between a quick fix and a sheet you can trust is the extra minute you spend validating “delete multiple rows in excel”. Start on a copy or a tiny sample, keep the affected rows visible, and compare the result with the tool above before you touch the real workbook. When this is a ribbon command, the selection matters more than the button: confirm the range, apply the command, then spot-check the output before saving. The point is a data step that keeps your analysis trustworthy, but the practical win is that someone else can open the file and understand what happened without asking you.
A worked example
You want to drop rows 5, 6 and 7. Click row header 5 and drag down to row 7 to select all three whole rows, right-click anywhere in the selection and choose Delete — rows 5 to 7 vanish and the data that was in row 8 onward moves up to fill rows 5, 6, 7 and beyond. For a quick keyboard version, select the rows and press Ctrl+Minus. Deleting rows is how you clear out records you no longer need without leaving holes in the data — the sheet packs back together as the rows below move up. Unlike clearing cell contents, the rows physically go away, so the layout stays tight and continuous. A practical tip before you scale it up: build it once on a small block of test data, confirm the number against the tool on this page, and only then point it at your real sheet. That one habit catches almost every mistake while it is still cheap to fix, long before a wrong figure reaches a report or a colleague.
In Google Sheets
Everything above works in Google Sheets too. Excel and Sheets share the formula syntax used here; only the surrounding menus are arranged differently. That portability is deliberate — learn it once and it follows you between the two tools and across Windows and Mac. Nothing on this page is behind a login: the tool runs entirely in your browser, the formula is shown in full with one-click copy, and the steps work the same on Windows and Mac. That is the whole promise here — the exact answer, a way to prove it on your own numbers, and just enough context to make it stick. The short version of “delete multiple rows in excel”: the answer is at the top of this page, the tool proves it on your own numbers, and the sections above explain why it holds so the next variation does not stump you. Excel rewards people who reference cells instead of typing values and who keep inputs separate from formulas, because that is what makes a result you can audit months later. Build it once, deliberately, with the live tool as a check, and you convert a one-off lookup into a reusable skill — which is the whole point of learning the why and not just the what.
Common mistakes
- Selecting cells instead of whole row numbers, which opens the Delete dialog asking how to shift the surrounding cells.
- Forgetting that deleting a row a formula points at throws
#REF!— check totals that referenced the removed range. - Pressing Delete (the key) expecting the rows to disappear — that only clears the contents; use right-click ▸ Delete or Ctrl+Minus to remove the rows themselves.
- Deleting scattered rows one by one instead of Ctrl-clicking every row number first and removing them in a single step.
Frequently asked questions
What is the shortcut to delete a row?
Select the whole row and press Ctrl+Minus (Ctrl and the - key). If you selected cells rather than a whole row, the same shortcut opens the Delete dialog so you can choose Entire row.
How do I delete several non-adjacent rows at once?
Hold Ctrl and click each row number you want, then right-click and Delete (or press Ctrl+Minus). All the selected rows are removed together and the remaining rows close up.
Why did my formulas break after deleting a row?
A formula that referenced a deleted row has nothing left to point at, so it returns #REF!. Rebuild the reference around the rows that remain, or delete inside the referenced range so it shrinks cleanly.
Other ways people ask this
On the way here you may have searched this as “how to delete multiple rows in excel mac”, “delete multiple rows in excel” and “how to delete multiple rows in excel with condition” — it is all the same task, and this page is the single, complete answer to it.
Platform & version notes
- If you are on a Mac, nothing here changes except the modifier key: swap Ctrl for ⌘ in every shortcut, and use the Windows/Mac toggle at the top of the page so the keystrokes shown match the keyboard in front of you.
How is it different on a Mac?
Only the keys. Press ⌘ where Windows uses Ctrl; the menus, formulas and result for "delete multiple rows in excel" are the same on macOS as on Windows.
Why do people search for this in so many different ways?
Because the same task has many names. “how to delete multiple rows in excel mac”, “delete multiple rows in excel”, “how to delete multiple rows in excel with condition” all point at the one operation explained on this page, which is why they all lead here.