In Excel: use =RANDBETWEEN(1,100) for a whole number in a range, =RAND() for a decimal between 0 and 1, or =RANDARRAY(10,1,1,100,TRUE) in Microsoft 365 for a whole block at once.
Seed: 20260101
What this does
Excel has three generators. RAND() returns a decimal ≥0 and <1. RANDBETWEEN(bottom, top) returns a whole number in an inclusive range. RANDARRAY(rows, columns, min, max, whole_number) spills a whole grid in Microsoft 365. All three are volatile: they produce a new value on every recalculation, every edit and every file open. To freeze a draw, copy the cells and Paste Special ▸ Values. To shuffle a list rather than generate numbers, add a =RAND() helper column and sort by it — or use =SORTBY(A2:A50, RANDARRAY(49)) in Microsoft 365. The same idea underpins a lot of everyday Excel work, so the few minutes spent getting it right here pay back across every sheet you build afterwards. Treat it as a pattern, not a one-off, and it stops being something you look up and starts being something you reach for. Treat “excel randomise rows” as a small repeatable workflow rather than a one-off click you hope to remember next time. Use a small test block before the live file, so any surprise in the affected rows shows up while it is still harmless. When a formula is involved, keep the inputs labelled beside it, reference cells instead of typing values, and apply number formatting only after the result checks out. That turns a layout choice that keeps the sheet readable and sortable into a method you can reuse, explain, and defend when the workbook leaves your screen.
A worked example
Ten random whole numbers from 1 to 100: enter =RANDBETWEEN(1,100) in A2 and fill down to A11. Press F9 and all ten change. To keep one particular draw, select A2:A11, Ctrl+C, then Home ▸ Paste ▸ Values. To pick 5 winners from a list of names in A2:A200 without repeats: =INDEX($A$2:$A$200, RANK(B2, $B$2:$B$200)) beside a =RAND() column, or simply =SORTBY(A2:A200, RANDARRAY(199)) and take the top 5. Random numbers drive sample selection, prize draws, test data and Monte Carlo models — and the two things that catch people out, volatility and repeated values, are both easy to control once you know they are there. If there is any chance you will reuse this, drop it into a small template tab right now: a labelled input area on the left and the formula beside it, checked once against the tool above. Next time the same question comes up, the answer is a single paste away instead of a rebuild from memory.
In Google Sheets
Google Sheets handles this almost identically to Excel. The formula syntax above is the same, and the menu lives under a slightly different label rather than a ribbon tab. Use the platform toggle at the top of the page to switch every keyboard shortcut between Windows and Mac, and expect at most cosmetic differences in naming. Nothing on this page is behind a login: the tool runs entirely in your browser, the formula is shown in full with one-click copy, and the steps work the same on Windows and Mac. That is the whole promise here — the exact answer, a way to prove it on your own numbers, and just enough context to make it stick. The short version of “excel randomise rows”: the answer is at the top of this page, the tool proves it on your own numbers, and the sections above explain why it holds so the next variation does not stump you. Excel rewards people who reference cells instead of typing values and who keep inputs separate from formulas, because that is what makes a result you can audit months later. Build it once, deliberately, with the live tool as a check, and you convert a one-off lookup into a reusable skill — which is the whole point of learning the why and not just the what.
Common mistakes
- Forgetting the functions are volatile, so the "random sample" in a report changes the next time anyone opens the file.
- Assuming
RANDBETWEENgives unique values — it draws with replacement, so duplicates are expected. Use aRANDhelper column plusRANK, orSORTBYwithRANDARRAY, when you need distinct picks. - Building a big sheet on thousands of volatile cells, which makes every keystroke recalculate the workbook.
- Treating Excel's generator as cryptographically secure; it is fine for sampling and demos, not for keys or passwords.
- Referencing a random cell from another formula and wondering why the two disagree — they were evaluated on different recalculations.
Frequently asked questions
How do I generate a random number in Excel?
=RANDBETWEEN(1,100) gives a whole number from 1 to 100 inclusive. =RAND() gives a decimal between 0 and 1. Both redraw on every recalculation.
How do I stop random numbers from changing?
Select the cells, copy them, then Home ▸ Paste ▸ Values. That replaces the volatile formulas with the numbers they last produced.
How do I randomise a list of names?
Add =RAND() in a helper column beside the list, sort the list by that column, then delete the helper. In Microsoft 365, =SORTBY(A2:A50, RANDARRAY(49)) does it in one formula.
How do I get random numbers without duplicates?
Generate a =RAND() value per row and rank them: =INDEX($A$2:$A$200, RANK(B2,$B$2:$B$200)). Ranking a set of distinct random decimals yields distinct picks, unlike RANDBETWEEN.