In Excel: list your bins in a column, then count each one with =COUNTIFS($A$2:$A$200,">="&C2,$A$2:$A$200,"<"&D2) — or use =FREQUENCY(data, bins) for a single spilled array.
On this page7
Decide the bins first and write them in their own column; equal widths unless the data is strongly skewed.
For text categories use =COUNTIF($A$2:$A$200, C2) beside each distinct label.
For numeric bins use =COUNTIFS with an explicit >= lower bound and < upper bound so no value is counted twice.
Alternatively enter =FREQUENCY(data_range, bins_range) once — in Microsoft 365 it spills; in older versions select the output cells and press Ctrl+Shift+Enter.
Add a total row and check it equals COUNT of the source range — that is the audit that catches gaps and overlaps.
What this does
A frequency table counts how many values fall into each category or numeric bin. For text categories, =COUNTIF(range, criterion) per distinct value is enough. For numbers you either write COUNTIFS with an explicit lower and upper bound per bin — which is readable and easy to audit — or use FREQUENCY, which takes the whole data range and a bins array and spills one count per bin plus one extra for everything above the last bin. The same idea underpins a lot of everyday Excel work, so the few minutes spent getting it right here pay back across every sheet you build afterwards. Treat it as a pattern, not a one-off, and it stops being something you look up and starts being something you reach for. Treat “frequency table excel” as a small repeatable workflow rather than a one-off click you hope to remember next time. Use a small test block before the live file, so any surprise in the affected cells shows up while it is still harmless. When a formula is involved, keep the inputs labelled beside it, reference cells instead of typing values, and apply number formatting only after the result checks out. That turns a layout choice that keeps the sheet readable and sortable into a method you can reuse, explain, and defend when the workbook leaves your screen.
A worked example
A2:A200 holds 199 order values. Bins in C2:C6 read 0, 50, 100, 200, 500 as upper bounds. =FREQUENCY(A2:A200, C2:C6) entered in D2 spills six numbers: the counts at or below each bound, plus a final count of everything above 500. Written as COUNTIFS instead, the 50–100 bin is =COUNTIFS($A$2:$A$200,">=50",$A$2:$A$200,"<100") — 47 orders. A frequency table is the first honest look at a column of numbers: it shows where the mass sits, whether the distribution is skewed, and whether an average is worth quoting at all. Check the referenced cells, argument order and result type in your workbook. Start with the worked example before changing an input, then compare the changed result with the calculation you expected. An error value or a result of a different type is a reason to inspect the inputs and arguments.
In Google Sheets
The standard worksheet functions used by this example are listed in Google Sheets. Check the cell references, argument separators and input types in the target spreadsheet, then compare the worked result. This formula-availability check does not establish identical menus, keyboard shortcuts or workbook features, and it is not a product execution test. The aim was to get you unstuck fast and leave you a little more capable than a copy-paste would. The answer is at the top and the detail above shows why it holds — so the next time a colleague asks, you can answer without reaching for search. For “frequency table excel”, keep the input cells and the result visible while you check the formula in Excel. Follow the worked example and change one input at a time. The steps explain the workbook calculation; this page does not run a live calculator for that task.
Common mistakes
- Overlapping bins (0–50 and 50–100 both using >= and <=), which counts boundary values twice.
- Forgetting
FREQUENCYreturns one more value than the number of bins — the overflow count for everything above the last bound. - Leaving the data range relative, so filling the formula down shifts it off the data; anchor it with $.
- Building bins after looking at the answer you want, which is how a distribution gets shaped to fit a conclusion.
Frequently asked questions
What is the difference between FREQUENCY and COUNTIFS?
FREQUENCY does the whole table in one formula and returns an array; COUNTIFS does one bin per formula but is easier to read, audit and adjust. Both give identical counts when the bins line up.
Why does FREQUENCY return an extra number?
The last value is the count of everything greater than the highest bin — the overflow bucket. Always give it a row so the total reconciles.
How do I turn a frequency table into a chart?
Select the bin labels and the counts and insert a clustered column chart, or use Insert ▸ Statistic Chart ▸ Histogram to let Excel bin the raw data itself.
Can a PivotTable do this?
Yes — put the value field in Rows, right-click ▸ Group to set the bin width, and drop the same field into Values as Count. That is often the fastest route for one-off analysis.
Other ways people ask this
On the way here you may have searched this as “frequency tables in excel”, “how to construct a frequency table in excel” and “how to draw a frequency table in excel” — it is all the same task, and this page is the single, complete answer to it.
Why do people search for this in so many different ways?
Because the same task has many names. “frequency tables in excel”, “how to construct a frequency table in excel”, “how to draw a frequency table in excel” all point at the one operation explained on this page, which is why they all lead here.