Expense Report Template
Itemise expenses, separate what is reimbursable, and total both.
Free · no email, no sign-up · built in your browser · works in Excel, Google Sheets and LibreOffice
What is in the file
The Expenses sheet, exactly as you will get it. Cells shown as=… are live formulas in the download, not text. A second tab, How to use, explains what to change first.
| Date | Category | Description | Amount | Reimbursable | Claim |
|---|---|---|---|---|---|
| 2026-08-03 | Travel | Train to client site | 84.5 | Yes | =IF(E2="Yes",D2,0) |
| 2026-08-03 | Meals | Lunch | 14.2 | Yes | =IF(E3="Yes",D3,0) |
| 2026-08-04 | Accommodation | Hotel, one night | 129 | Yes | =IF(E4="Yes",D4,0) |
| 2026-08-04 | Personal | Book | 11.99 | No | =IF(E5="Yes",D5,0) |
| 2026-08-05 | Travel | Taxi to station | 22 | Yes | =IF(E6="Yes",D6,0) |
| Total | =SUM(D2:D6) | To claim | =SUM(F2:F6) |
How this template works
The question an expense report has to answer is not "what did I spend" but "what do I get back". This one totals everything, then totals only the rows marked reimbursable, so the claim figure is never a manual subtraction you might get wrong.
Use it for
- Claiming business expenses back from an employer
- Separating personal from reimbursable spending on a trip
- Keeping a receipts log that adds itself up
Free to use, share and republish — including commercially. Attribution isn't required, but it's what keeps these free to make, and there's one ready to paste below.
Questions
Is this expense report template free?
Yes — free to download and free to use, personally or commercially. There is no email gate, no account and no watermark.
Do the formulas work, or are they just shown?
They work. The file contains live formulas, so editing a value recalculates everything that depends on it. The "How to use" tab lists which cells are formulas so you know what you are typing over.
Which apps open it?
Any spreadsheet that reads .xlsx: Excel, Google Sheets, LibreOffice Calc and Apple Numbers. To use it in Sheets, upload the file to Drive and open it with Google Sheets.
Where does the file come from?
Your browser builds it when you click download. Nothing is uploaded, nothing is stored, and no request leaves the page — which is also why there is nothing to sign up for.