To-Do List Template
A task list that sorts itself out: priority, due date, and what is still open.
Free · no email, no sign-up · built in your browser · works in Excel, Google Sheets and LibreOffice
What is in the file
The Tasks sheet, exactly as you will get it. Cells shown as=… are live formulas in the download, not text. A second tab, How to use, explains what to change first.
| Task | Priority | Owner | Due | Done | State |
|---|---|---|---|---|---|
| Send the proposal | High | Alex | 2026-08-11 | Yes | =IF(E2="Yes","Done","Open") |
| Book the venue | High | Sam | 2026-08-13 | No | =IF(E3="Yes","Done","Open") |
| Draft the agenda | Medium | Jo | 2026-08-14 | No | =IF(E4="Yes","Done","Open") |
| Order supplies | Low | Alex | 2026-08-18 | No | =IF(E5="Yes","Done","Open") |
| Confirm attendees | Medium | Sam | 2026-08-19 | No | =IF(E6="Yes","Done","Open") |
| Open tasks | =COUNTIF(F2:F6,"Open") | High and open | =COUNTIFS(B2:B6,"High",F2:F6,"Open") |
How this template works
A to-do list in a spreadsheet is worth having only if it can tell you what is left. This one counts open tasks, counts the high-priority ones among them, and marks each row Done or Open from a single Yes/No column.
Use it for
- Running a personal or team task list
- Tracking action items out of a meeting
- Keeping a simple backlog with due dates
Free to use, share and republish — including commercially. Attribution isn't required, but it's what keeps these free to make, and there's one ready to paste below.
Questions
Is this to-do list template free?
Yes — free to download and free to use, personally or commercially. There is no email gate, no account and no watermark.
Do the formulas work, or are they just shown?
They work. The file contains live formulas, so editing a value recalculates everything that depends on it. The "How to use" tab lists which cells are formulas so you know what you are typing over.
Which apps open it?
Any spreadsheet that reads .xlsx: Excel, Google Sheets, LibreOffice Calc and Apple Numbers. To use it in Sheets, upload the file to Drive and open it with Google Sheets.
Where does the file come from?
Your browser builds it when you click download. Nothing is uploaded, nothing is stored, and no request leaves the page — which is also why there is nothing to sign up for.